Privacy Policy
Last Updated: October 2025
Kappa Alpha Psi Fraternity, Inc. ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Kappa Loop mobile application ("App").
Information We Collect
Personal Information
When you create an account and use the App, we collect:
Account Information: Email address, password (encrypted), membership number
Profile Information: Name, chapter affiliation, region, date of birth, profile photo
Contact Information: Phone numbers (mobile and home), mailing address, emergency contact details
Professional Information: Occupation, company name, industry
Military Information: Military branch, rank, service status (if provided)
Social Media: Links to your social media profiles (if provided)
Usage Information
We automatically collect:
Device Information: Device type, operating system, unique device identifiers
Usage Data: Features used, content viewed, time spent in app, interaction patterns
Log Data: IP address, access times, app crashes, error logs
Analytics: Anonymized usage statistics using SHA-256 hashed identifiers
Content You Create
We collect information you provide when using the App:
Announcements: Content, images, attachments you create or manage
Events: Event details, descriptions, images, attachments you create
Interest/RSVP Data: Events you express interest in
Drafts: Unpublished content you save
Biometric Information
Face ID/Touch ID/Fingerprint: Used only for authentication on your device
Biometric data never leaves your device and is processed by your device's operating system
We store only encrypted credentials locally for biometric authentication
How We Use Your Information
We use collected information to:
Provide Services
Create and manage your account
Display your profile to other verified members
Enable communication between members
Deliver announcements and event notifications
Sync your profile with the Fonteva membership system
Improve Services
Analyze usage patterns to improve features
Identify and fix technical issues
Enhance app performance and user experience
Develop new features based on user behavior
Communications
Send push notifications about events and announcements
Provide customer support and respond to inquiries
Send important organizational communications
Notify you of app updates
Security
Monitor for fraudulent activity
Protect against security threats
Verify membership and maintain data integrity
How We Share Your Information
Within the Organization
Other Members: Your profile information (subject to your privacy settings) is visible to other verified members
Chapter Officers: May access member information for organizational purposes
Administrators: Have access to manage organizational content and users
Integrations
Fonteva System: Profile data syncs automatically with the Fonteva membership system
Legal Requirements
We may disclose information when required by law or to:
Comply with legal processes or government requests
Enforce our terms of service
Protect our rights, privacy, safety, or property
Prevent fraud or security issues
Your Privacy Controls
Profile Visibility
You can control what other members see in Privacy & Security settings:
Hide mobile phone number
Hide home phone number
Hide mailing address
Hide email address
Hide date of birth
Hide emergency contact information
Notification Preferences
Control which notifications you receive in Notification Settings:
Enable/disable all push notifications
Manage specific notification types
Adjust notification frequency
Data Collection
Usage Analytics: Can be disabled in Privacy & Security settings
Biometric Authentication: Optional; can be enabled or disabled anytime
Data Security
We implement industry-standard security measures:
Encryption: Data encrypted in transit (HTTPS/TLS) and at rest
Authentication: Secure password hashing and token-based authentication
Access Controls: Role-based access to sensitive information
Secure Storage: Credentials encrypted on device using platform-specific secure storage
Regular Updates: Security patches and updates applied promptly
Your Responsibilities
Keep your password secure and confidential
Do not share your account credentials
Log out when using shared devices
Report security issues immediately
Data Retention
We retain your information for as long as:
Your account is active
Needed to provide services
Required by law or organizational records
Necessary for legitimate business purposes
When you delete your account, we:
Remove your authentication credentials immediately
Anonymize your profile information
Retain some data for organizational integrity (event history, content authorship)
See our Data Deletion Policy for complete details.
Children's Privacy
The Kappa Loop app is intended for members of Kappa Alpha Psi Fraternity, Inc., who are 18 years or older. We do not knowingly collect information from individuals under 18.
International Users
The App is operated in the United States. By using the App, you consent to the transfer of your information to the United States, which may have different data protection laws than your country of residence.
Third-Party Links
The App may contain links to external websites or services. We are not responsible for the privacy practices of these third parties. Please review their privacy policies before providing any information.
Analytics and Cookies
Usage Analytics
We collect anonymous usage statistics to understand how users interact with the App:
User identity anonymized using SHA-256 hashing
Collects device type, OS version, app version
Tracks feature usage and navigation patterns
Aggregated data only; no personally identifiable information
Local Storage
We store data locally on your device:
Authentication tokens in secure storage
User preferences in SharedPreferences
Cached content for offline access
Biometric credentials (encrypted, never transmitted)
Your Rights
Depending on your location, you may have rights to:
Access: Request a copy of your personal information
Correction: Update or correct your information
Deletion: Request deletion of your account and data
Portability: Receive your data in a portable format
Opt-Out: Disable analytics and certain data collection
Object: Object to certain processing of your information
To exercise these rights, contact us using the information below.
Updates to This Policy
We may update this Privacy Policy periodically. Changes will be posted within the App with an updated "Last Updated" date. Continued use of the App after changes constitutes acceptance of the updated policy.
For material changes, we will provide prominent notice or request consent as required by law.
Contact Us
If you have questions about this Privacy Policy or our data practices:
Kappa Alpha Psi Fraternity, Inc.
Please select "Mobile Application" from the drop-down menu and mention "Privacy Policy" in your inquiry.
California Privacy Rights
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
Right to know what personal information is collected
Right to know if personal information is sold or disclosed
Right to opt-out of sale of personal information
Right to deletion of personal information
Right to non-discrimination for exercising CCPA rights
Note: We do not sell personal information to third parties.
European Users (GDPR)
If you are in the European Economic Area, you have rights under the General Data Protection Regulation (GDPR):
Legal Basis: We process your data based on:
Contractual necessity (to provide services)
Legitimate interests (to improve services)
Consent (for optional features like analytics)
Data Controller: Kappa Alpha Psi Fraternity, Inc.
Data Protection Officer: Contact via support request above
Data Breach Notification
In the event of a data breach affecting your personal information, we will:
Notify affected users without undue delay
Report to relevant authorities as required by law
Take immediate steps to secure systems
Provide information about the breach and mitigation steps
Last updated: October 2025
This policy is effective as of the date listed above and applies to all users of the Kappa Loop mobile application.
Last updated