Creating Events
If you're an Event Manager, you can create and publish events to keep members informed about meetings, conferences, and social gatherings.
Who Can Create Events?
Event creation is available to members with the appropriate management roles:
National Managers - Create Grand Chapter events
Regional Managers - Create province events
Chapter Officers - Create chapter events
System Managers - Create events at any level
Accessing Create Event
Tap the menu icon (☰) in the top-left corner
Select Create Event from the drawer menu
The event creation screen opens
Creating an Event
Step 1: Add an Event Image (Optional)
At the top of the screen, you can add a featured image:
Tap the large image placeholder
Choose an option:
Take Photo - Use your camera
Choose from Gallery - Select from your photo library
Crop the image (recommended: 16:9 aspect ratio)
The image appears as your event's cover
💡 Tip: Images are automatically optimized to 1920×1080px for best quality.
Step 2: Select Event Type
Choose the type of event:
Regular Event - Single event (meeting, workshop, social gathering)
Conference - Multi-day event with multiple sessions
Step 3: Select Event Format
Choose how attendees will participate:
In-Person - Physical location event (burgundy badge)
Virtual - Online-only event (blue badge)
Hybrid - Both physical and online options (purple badge)
Step 4: Add Event Title (Required)
Tap the Title field
Enter a clear, descriptive title for your event
Keep it concise and informative
Step 5: Set Date and Time (Required)
Tap to select Start Date
Pick Start Time
Tap to select End Date
Pick End Time
💡 Note: End time must be after start time. The app supports multi-day events.
Step 6: Add Location Details
For In-Person Events:
Address - Use autocomplete to quickly fill in the location
Venue Name - Optional (e.g., "Convention Center")
Room Number - Optional (e.g., "Room 202")
For Virtual Events:
Virtual URL - Meeting link (required for virtual format)
Supports Zoom, Teams, Google Meet, or custom links
For Hybrid Events:
Fill in both location and virtual URL fields
Step 7: Add Pricing (Optional)
If your event has a cost:
Minimum Price - Lowest ticket price
Maximum Price - Highest ticket price
Leave blank for free events.
Step 8: Add Event Links (Optional)
To add resource links:
Tap Add Link in the Event Links section
Enter:
Title - Link name (required)
URL - Web address (required)
Description - Optional context
Tap Save
Add multiple links as needed
Common uses: Registration forms, agendas, resource documents
Step 9: Write Event Description (Optional)
Tap the Description section
A rich text editor opens
Write your event details
Formatting Options Available:
Bold, Italic, Underline
Bulleted and numbered lists
Quotes
Code blocks
Tap Done when finished
Step 10: Add Event Contacts (Optional)
To add organizers or speakers:
Tap Add Contact in the Event Contacts section
Search for members
Select contact(s) from the list
Contacts appear with their name, email, and phone
Step 11: Attach Files (Optional)
To add supporting documents:
Tap Add Attachment
Select files from your device
Files appear in a list with file size
Tap X on any file to remove it
Supported File Types:
PDFs, Word documents, Excel spreadsheets
PowerPoint presentations
Videos, images
Any other file type
Publishing Options
Save as Draft
To save without publishing:
Tap the Save Draft button at the bottom-left
Your event is saved but not published
Access drafts from the drawer menu: My Drafts
You can edit and publish later
See Managing Drafts for more information about working with drafts.
Publish Immediately
To publish your event:
Tap the Publish button at the bottom-right
A loading indicator appears: "Publishing event..."
Once complete, you'll see "Event published!"
The event is immediately visible to members
Creating a Conference
Conferences are multi-day events with multiple sessions.
Conference Setup
Select Conference as the event type
Fill in conference details (title, dates, description, location)
Add conference-level information (image, links, contacts, pricing)
Adding Sessions
Tap Add Event in the Conference Events section
For each session:
Enter session title
Set session time (within conference dates)
Add location or virtual details
Add session description, contacts, links
Sessions appear in a list
You can edit or remove sessions before publishing
Publishing Conference
After adding all sessions, tap Publish Conference
The conference and all sessions are saved
Members can view the conference with the full schedule
Next Steps
After creating your event:
Edit - Make changes to published events. See Editing Events
Manage Drafts - Work with unpublished events. See Managing Drafts
Delete - Remove events when needed. See Deleting Events
Best Practices
Use clear titles - Make it easy to understand what the event is about
Add images - Visual content increases engagement
Include all details - Time, location, virtual links, pricing
Set appropriate format - In-Person, Virtual, or Hybrid
Add contacts - Help members know who to reach out to
Include resources - Attach agendas, forms, or supporting documents
Use drafts - Review before publishing to catch errors
Tips for Effective Events
Be specific - Include exact location, room numbers, parking info
Test virtual links - Verify all meeting URLs work correctly
Set realistic times - Allow enough time for the event
Add registration links - If external registration is required
Include pricing early - Help members plan to attend
Use conferences for multi-day - Better organization than separate events
Troubleshooting
"Title is required" error
You must enter a title before saving or publishing.
"End time must be after start time" error
Check that your end date and time are later than the start.
"Virtual URL required" error
For virtual events, you must provide a meeting link.
Image won't upload
Check your internet connection
Ensure the image isn't too large
Try selecting a different image
Address autocomplete not working
Verify you have a stable internet connection
Try typing more of the address
Manually enter the address if needed
Last updated: October 2025
Last updated